WhatsApp Appointment System

Automated WhatsApp appointment scheduling and booking management

Enable patients and clients to book, reschedule, and confirm appointments 24/7 without front-desk overhead. Tailored for medical clinics, aesthetics practices, auto repair shops, and dealerships. Two-way real-time synchronization with Google Calendar and ERPs to cut no-shows by up to 65%.

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Why Deepyze for your WhatsApp Appointment System?

We work with industry best practices to guarantee real results.

24/7 frictionless conversational booking

Clients browse availability by specialist, branch, or service and confirm their booking in under 60 seconds directly in WhatsApp, eliminating phone tag and hold times.

Smart reminder notifications: reduce no-shows by up to 65%

Automated 48h and 24h reminders with interactive 'Confirm Attendance' or 'Reschedule' buttons, freeing up unused slots well in advance.

Real-time Google Calendar & medical/industrial ERP sync

Instant two-way synchronization. If front-desk staff books a slot internally, the bot blocks the window in milliseconds, avoiding double bookings.

Self-service rescheduling and waitlist automation

Patients can modify appointments in chat. When a cancellation occurs, the system automatically alerts waiting list candidates to backfill the opening.

Insurance, intake documents, and prep validation

The bot collects insurance cards, medical referrals, vehicle model details, or pre-procedure questionnaires before locking in the reservation.

Multi-location support & dynamic procedure duration

Manages complex agendas across multiple branches, doctors, or service bays with dynamic slot sizing tailored to each procedure or treatment type.

How we build your WhatsApp Appointment System

A clear and transparent method so you always know which stage your project is at.

Schedule mapping & business rules

We analyze practitioners, specialties, branch locations, procedure lengths, buffer times, and cancellation policies.

Calendar & practice management API integration

We connect Google Calendar, Outlook 365, or specialized healthcare/auto shop ERPs with atomic locking mechanisms.

Conversational flow & HSM reminder setup

We design the interactive booking journey on WhatsApp, register HSM templates with Meta, and configure reminder triggers.

End-to-end testing & operational launch

We run concurrent booking load tests, test waitlist backfills, and onboard your staff to work in sync with the bot.

Frequently asked questions about WhatsApp Appointment System

Everything you need to know before starting

We apply atomic database locks and API verification. When a user selects a time window, that slot is reserved for 5 minutes during data entry. If booking fails or times out, it is released instantly.

A single-location booking system integrated with Google Calendar starts at USD 1,800. Multi-branch enterprise clinical platforms with physician routing, insurance intake, and EHR/ERP integration range from USD 3,500 to USD 6,000.

Yes. If your software provides a REST API, webhook endpoints, or accessible database connections (PostgreSQL, MySQL, SQL Server), we build a bidirectional sync layer.

Reminders include a 'Reschedule' button. The bot presents alternative slots for that doctor, adjusts the calendar in real time, and alerts staff while offering the slot to waitlisted patients.

Yes. We integrate payment rails (Mercado Pago, Stripe, direct wire transfers) to place bookings in a 'Pending' state until the webhook validates payment capture.

Yes. Specific prep instructions are automatically attached to the confirmation message according to the service booked (e.g. fasting for lab tests, clean vehicle for tinting).

Productos que construimos

No es teoría: es software propio en producción

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Precio fijo en USD

Cotizamos con alcance cerrado en dólares. Sabés cuánto cuesta desde el día uno, sin sorpresas.

El código es 100% tuyo

Al finalizar, el repositorio, la infraestructura y la documentación quedan completamente a tu nombre.

Mismo huso horario

Trabajamos en horario de negocio de Sudamérica. Reuniones y respuestas sin delays por diferencia horaria.

Propuesta en 24-48 h

Después de la primera reunión recibís una propuesta detallada por escrito, sin compromiso ni letra chica.

Damián Oliva

Fundador de Deepyze

Trabajás directo con quien construye. Años desarrollando productos digitales en LATAM, certificado en Google Cloud Machine Learning.

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